When I Work
Workforce management platform for shift-based teams with scheduling and time tracking.
When I Work is a workforce management platform for shift-based teams, combining employee scheduling, time and attendance tracking, and team messaging in a single mobile-first app. It addresses the coordination challenges of hourly workplaces by replacing separate tools and manual processes with one place to build schedules, approve time-off requests, track live attendance, and share updates.
Core capabilities include auto scheduling, schedule templates, task lists, shift trades and OpenShifts, overtime alerts, labor forecasting, and multi-location management. Time tracking supports GPS clock-ins and geofencing, while built-in messaging handles shift reminders, announcements, and direct messages. The platform integrates with payroll and HR systems including Rippling, ADP, QuickBooks, and Gusto, and offers an API.
When I Work is intended for hourly workers and industries such as restaurants, retail, healthcare, manufacturing, franchises, and field services, scaling from single locations to multi-site operations. It is available as a free plan with no credit card required, alongside a free trial and paid pricing plans.
12 alternatives to When I Work
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