Resource Guru
Resource management software that makes capacity obvious, planning flexible, and deadlines
Resource Guru is resource management and project planning software for teams that need to schedule people and equipment, plan work against real availability, and track time. It brings resource scheduling, capacity planning, leave management, equipment management, meeting room booking, project planning, reports, and timesheets into one system, helping teams see workloads, spot conflicts, and keep projects on track.
Core capabilities include a visual scheduling calendar with color-coding and heatmaps, clash management, waiting lists, approval workflows, custom skill fields, Gantt charts, milestones, budgets, and utilization reporting. Timesheets auto-fill from booked work and include built-in approvals. Integrations cover Outlook and Google Calendar, Jira, Asana, Monday.com, ClickUp, Trello, Slack, Microsoft Teams, Google Sheets, Salesforce, Workday, Basecamp, QuickBooks, Wrike, Teamwork, Kantata, and Zapier, plus a REST-style API and an MCP server for connecting AI assistants such as ChatGPT and Claude.
The product is aimed at agencies, consultants, construction, engineering, and IT teams, among others. It is available as a 30-day free trial with no credit card required, and integrations are included on all plans.
12 alternatives to Resource Guru
Ranked by how well each tool replaces Resource Guru: shared features, audience, price and popularity.
Resource planning, time tracking and vacation management in one workspace.
Covers 1 of 15 key features, has a free plan and starts cheaper.
Free plan69 out of 100 match$2/moYour resources, your workflow: Lightweight to in-depth planning
Covers 0 of 15 key features and has a free plan.
Free plan65 out of 100 matchContact salesProject management software designed for business excellence
Covers 1 of 15 key features and has a free plan.
Free plan64 out of 100 matchContact salesPortfolio-Level Resource Management Software
Covers 0 of 15 key features and has a free plan.
Free plan63 out of 100 matchContact sales- 63 out of 100 match$7/mo
One app for tasks, docs, chat and goals.
Covers 0 of 15 key features and has a free plan.
Free plan63 out of 100 match$7/mo- 63 out of 100 match$10/mo
Project management built for teams, not just tasks
Covers 0 of 15 key features, has a free plan and starts cheaper.
Free plan63 out of 100 match$3.75/moOnline Gantt chart software for schedule-driven teams
Covers 1 of 15 key features and has a free plan.
Free plan63 out of 100 match$59/moFree project management app with Gantt chart for Windows, Linux and macOS
Covers 1 of 15 key features and has a free plan.
Free plan62 out of 100 matchContact salesProject and resource planning, management, and forecasting.
Covers 2 of 15 key features and has a free plan.
Free plan62 out of 100 matchContact sales- 61 out of 100 match$10/mo